The role will support our junior legal managers, legal managers and senior team members with all administration duties such as, but not limited to:
Admin and Office
- Scanning and processing all incoming legal post daily, uploading to Intouch or emailing as appropriate
- Printing, franking and postage
- Covering the legal phone line, transferring and recording messages where appropriate (via Intouch, Blockman issues)
Where appropriate, help the assistant property manager and/or operations assistant to:
- Stocktaking and ordering office supplies for the whole office, where necessary
- Keep on top of kitchen supplies and tasks (coffee pod recycling, dishwasher etc.)
- Office parking rota and number plate registration
- Deliveroo account Admin
- And any other office management-type duties as required.
Conveyancing and Legal
- Proactively flag emails for team members in joint inboxes (name flagging and flagging ‘late’ emails)
- Record payments on Intouch and Blockman. Monitoring payments on the Legal spreadsheet (Checking Xero and chasing for outstanding payments)
- Send out LPE1 PM forms and invoices for the team
- Assigning Intouch matters to team members in a fair manner
- Assisting with conveyancing and legal matters, such as (but not limited to) covering other team members when absent:
- Responding to basic conveyancing queries as part of the sale (from LPE1 request to sales completion)
- Assist with and respond to basic consent requests (subletting and pets)
- Death of owners/probate
- Download Land Registry documents
- Post completion documents and registration on Blockman
- Assisting with company secretarial duties such as updating registers of members, appointing/resigning Directors, transferring shares and filing confirmation statements
Professional and Skills
- Living Prime’s purpose, values and vision
- Following non-negotiables for all Primemates
Legislation
Actively learning about key legislation and how it fits into the team’s role, work and duties.
Lease
Ability to interpret a basic lease and seek clarification where necessary.
Management agreement
Aware of Prime’s management responsibilities and what falls outside of our contract, particularly in relation to additional fees.
Qualifications
Desire to or actively working towards TPI Level 2 in Leasehold Management.
