Invoice Processing Coordinator

This role has been created in direct response to feedback from Property Managers and is designed to improve the accuracy, consistency and timeliness of invoice processing across the business. The role supports our commitment to getting stuff done properly, while ensuring our clients and contractors receive the standard of service we expect.

The Invoice Processing Coordinator will be responsible for uploading invoices into Blockman in line with established processes and coding structures. The role is highly process-driven and requires strong attention to detail, consistency and reliability. This position will sit within the Accounts team and will work closely with Property Managers and Property Management Assistants, supporting a culture where we thrive together.

This is an entry-level administrative role focused on structured, repetitive tasks and would suit someone who is organised, methodical and comfortable working to clear processes, while taking pride in caring for our sites like a homeowner.

The role will include tasks such as, but not limited to:

• Uploading property management invoices into Blockman in line with pre-set coding and folder structures, ensuring accuracy and consistency across all sites
• Processing invoices within required timeframes, demonstrating our approach to getting stuff done and doing what’s right, not what’s easiest
• Following established processes and internal controls, while highlighting any issues or inconsistencies identified, reflecting our mindset to think ahead
• Liaising with Property Management Assistants where clarification is required, keeping communication open because every conversation counts
• Monitoring invoice volumes and proactively flagging delays or risks to management supporting a proactive and transparent working environment
• Working collaboratively across teams, supporting shared outcomes and reinforcing how we thrive together
• Adhering to company policies, procedures and internal controls at all times

Criteria:

• Excellent attendance and punctuality, with a strong sense of responsibility
• Highly reliable and consistent, showing up fully and following tasks through
• Strong attention to detail and pride in producing accurate work
• Comfortable working with repetitive, process-driven tasks
• Organised and able to manage workload effectively
• Works well independently while also valuing teamwork and collaboration
• Communicates clearly, honestly and professionally, even when clarification is needed
• Willing to follow established processes and continuously look for better ways of working
• Demonstrates alignment with Prime’s values, including:
  • We care like a homeowner
  • We get stuff done
  • We think ahead
  • We thrive together

(No previous property management or accounts experience required – full training will be provided.)

Proposed Start Date – As soon as possible

Salary £25,500